Lending Service and borrowing procedure
All members of the University community including staff, students and alumni as stipulated in the University Statutes are allowed to use the library. Non-members of the University showing particular need may apply to the University Librarian.
However, borrowing rights are only accorded to persons mentioned above and who are also registered as library users. All persons wishing to access borrowing services must complete an official applicationmembership form and must sign the declaration to abide by the regulations. Members will be registered using their student/staff ID cards. The ID card must be produced whenever books are borrowed.
1.2 Borrowing quotas and loan period
The following lending periods shall apply for different categories:
1.3 Borrowing rules
|Category||No. of items||No. of Days|
|Teaching staff|| 7|| 28 |
|Non-teaching staff|| 5|| 21|
|Post-graduate students|| 5|| 21|
|Undergraduates students|| 4|| 14|
|Diploma/Cert students|| 3|| 14|
|Visitors|| 2|| 7|
- Student/staff ID cards must be produced whenever books are borrowed and on demand by library staff.
- User IDs must not be lent to other people and loss of any such should be reported immediately to Circulation Librarian
- Certain materials may not be borrowed for use outside the library i.e. reference, newspapers or reserved books
- No book shall be taken out of the library until it has been officially issued.
- After a book has been in possession of a user for one week, it may be recalled to the library. All users must ensure that books in their possession are returned to the library within three days of recall.
1.5 Fines and payment for lost books
- Items borrowed may be renewed once
- Items reserved (placed on hold) by another user may not be renewed
- You can renew items by presenting the items personally at the Issue Desk,
- There are no renewals for videos, CDs, DVDs
- The Library reserves the right to shorten the normal loan period and to recall library material before due date if the material is reserved or urgently required by other users
1.6 Short loan / reserved collection
- Any borrower, who fails to return or renew a book on the date due, shall be charged a fine of ten shillings per book per day. (Sundays and Public Holidays are included in calculating the fines charged.)
- Users who lose library books will be required to pay for replacement:
- Initial cost of the book
- 10% of the initial cost per year; for the time since the book was accessioned
- An additional amount of administrative cost of Kshs 500
- The fine however continues to accumulate at Kshs 10 per day per book until the book is replaced or repaid for.
- All library books remain the property of the University and replacement cost paid will not be refundable when the books are returned.
- All library users are requested to return to the library any books or IDs that they may find misplaced.
- A fine of ten shillings per book per day will be charged to those who fail to return recalled books.
- Any borrower who fails to return a book to the short loan collection at the specified time shall be charged fine of ten shillings per book per day.
- The right to borrow may be withdrawn until all the books have been returned and any outstanding fines have been paid.
This include materials in heavy demand, which are kept behind the Issue desk. Lecturers who want groups of students to have access to specific material can put books and photocopied journal articles on short loan for specified periods of time.
- Academic staff wishing to have an item put on short loan should contact the Librarian.
- Members may only borrow one item at a time from the short loan collection.
- Items on short loan will be used within the library for a maximum period of two hours, renewable for the same period if the item is not reserved.
- Items on short loan can be borrowed for two days .